Privacy Policy

Last updated June 12, 2025

This privacy notice for IAOAI ("we," "us," or "our") describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:

Do you have questions or concerns? This privacy notice will help you understand your privacy rights and choices. If you disagree with our policies and practices, please do not use our Services.

What personal information do we process? 

When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.

What are your rights? 

Relies on where you are located, the applicable privacy law may mean you have certain rights regarding your personal information.

How do you exercise your rights? 

The simplest method to exercise your rights is by submitting a data subject access request, or by reaching out to us. We will consider and act upon any request in accordance with applicable data protection laws.

 TABLE OF CONTENTS

1. WHAT INFORMATION DO WE COLLECT?

2. HOW DO WE PROCESS YOUR INFORMATION?

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

4. IS YOUR INFORMATION TRANSFERRED ANYWHERE?

5. HOW LONG DO WE KEEP YOUR INFORMATION?

6. WHAT ARE YOUR PRIVACY RIGHTS?

7. DO WE MAKE UPDATES TO THIS NOTICE?

8. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

9. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us:

We collect personal information that you provide to us.

We gather personal information that you voluntarily provide to us when you register on the Services, express an interest in getting information about us or our products and Services when participating in activities on the Services, or otherwise when you contact us.

Sensitive Information: We do not process sensitive information.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected:

Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

HOW DO WE PROCESS YOUR INFORMATION?

We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with the law. We may also process your information for other purposes with your consent.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We collect personal data from our employees solely for HR purposes, including—but not limited to—payroll processing, performance evaluation, and benefits administration. Your personal data is shared exclusively within your organisation, ensuring that only the relevant personnel have access to it as needed for HR-related activities.

Access Control:

Access to employee data is strictly limited. Only the system owner or the designated admin has the authority to view all employees' data. This access is granted to perform essential functions such as managing employee records and addressing queries.

IS YOUR INFORMATION TRANSFERRED ANYWHERE?

We do not transfer, store, and process your information with any entity other than your own.

We implement robust security measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. We take all necessary measures to protect your personal information in accordance with this privacy notice and applicable law.

HOW LONG DO WE KEEP YOUR NFORMATION?

We keep your information for as long as necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law.

We only keep your personal information for as long as necessary for the purposes set out in this privacy policy unless a longer retention period is required or permitted by law (like tax, accounting, or other legal requirements).

When we have no ongoing legitimate business need to process your information, we either delete or anonymise it. If this is not possible (for example, because your personal data has been stored in backup archives), we will securely store it and isolate it from any further processing until deletion is possible.

WHAT ARE YOUR PRIVACY RIGHTS?

You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

Withdrawing your consent:

If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below.

However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Your privacy rights include:

Under data protection law, you have rights such as:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

Your right to withdraw consent—When we use consent as our lawful basis, you have the right to draw out your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

Account Information:

If you would at any time like to review or change the information in your account or terminate your account, you can:

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.

DO WE MAKE UPDATES TO THIS NOTICE?

Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this privacy notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this privacy notice. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.

HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may contact us by post at: info@iaoai.io